Document management in Google Drive

Document management in Google Drive

Metadrive app is a Dashboard for your documents to boost team collaboration with advanced findability options like custom metadata, advanced search, folder, and subfolders data consolidation, customizable views, and more and much more …

The main features are:

WORKFLOWS

• Set the tasks
• Involve your team
• Increase productivity
• Control the execution of tasks

EXPORT FILES METADATA IN BULK

• Using Datasheet, you can download a Spreadsheet which contains all the metadata of your files

REAL-TIME FILE SYNCHRONIZATION

• Be notified when a coworker makes changes in the same folder you are working in
• Fixed some scenarios in which events were not notified

PHOTO EDITOR

We have integrated a practical and functional tool that allows you to edit your photos in the cloud.

• Cut your images and give them the size and dimensions you want
• Change the order of the elements that make up the photo with the «Flip» tab
• Add text and elements of different colors and sizes
• Turn your image into a circle, triangle, or square.
• Define a filter, control brightness, shadows, and contrast
• Add your company logo

INTEGRATION WITH GOOGLE DRIVE COMMENTS

• Work with Google Drive Comments in any of your files from Metadrive
• Filters by status, author, and mentions have been added

COPY FOLDER STRUCTURE

• Duplicate a template folder structure so you can start another project without having to structure it from scratch.
• Copy all folder structure, including all subfolders and files

METADRIVE ACTIVITY

This functionality allows you to see the activity that other users have carried out in the folder

Record the activity in Metadrive in your Google Drive Folders and Team Drives.

PREVIEW 3D FILE

• From the edit properties panel, preview your 3D files (GLB type)

TEAM DRIVES INTEGRATION

• Metadrive is fully integrated with Google Team Drives. Learn more about Google Team Drives in Metadrive in the following article

DATASHEET VIEW

• Interface to provide metadata edition in bulk.
• A useful feature if you are migrating your documents to Google Drive with metadata.

VIEWS MANAGER

• Possibilities to create several views for your Google Drive folder or your Google Team Drive allowing a quick navigation and different layouts.
• Use views as a shortcut to find the documents you are searching with a predefined filter or search.

ALL DOCUMENTS

• If you have a folder hierarchy, METADRIVE can display all the documents in a flat structure without folders.

SEARCH INSIDE FOLDER

• Accurate search with only current folder’s results.
• Avoid pollution from the rest of your documentation.
• Combine search with custom metadata filters to refine the results.

ADDING CUSTOM METADATA

• Create your custom properties to improve organization & findability.
• Text, Number, Choice, Date, Date and Time, Lookup, or Contact property types.
• Search, Filter, and Sort to find your document more quickly.
• Extra system metadata like ‘last viewed by me’, ‘thumbnail’, ‘quota’…
• Previsualization of documents while adding metadata.

CUSTOM VIEWS WITH FILTERS

• Browse your Drive folders within Metadrive
• Use Metadrive as a gadget in your Google Site
• Define which Metadata will be displayed.
• Multi-filter possibilities in the same property
• Advanced filtering options like: Equals, Not Equals, Contains, Does not contain,…

CUSTOM TEMPLATES FOR FOLDERS / TEAM DRIVES

• Use your custom templates in your folders or team drives and create copies from them with metadata directly on the current Google Drive folder or Team Drive.

METADRIVE HOME

• Quick access to the last folders you have opened with Metadrive.
• Open any of your team drives with Metadrive in two clicks.
• Create your own workspace and organize your folders and team drives as you prefer.
• Access to a common domain workspace managed by domain administrators.