In Metadrive, Google Drive folders and / or Team Drives are the organizational units. This means, administrators can configure them in order to organize and manage documents properly and also help contributors and users to work optimally.
What kind of properties can I create?
You can access to some system properties provided by Google Drive documents.
Name: document name
Modified: Last modified time
Created: Created time
Quota: Quota bytes used
Modified by: Last modifying user
Thumbnail: document thumbnail
Last viewed by me: Last viewed by me time
Owner: document owner (only in Google Drive folders, not included in Team Drives)
Apart of these system properties, you can create your own custom properties. Let’s explain the different types of properties:
Text: This data type is useful when you need to introduce different text for each document. It allows you write small sentences for each document.
Number: The best choice when you need to add numeric values!
Choice: Use this data type in case you have a fixed list of values. For example, for Status custom property can have as list of values: Approved, Pending and Rejected. You can choose also either you allow multiple selection or not.
Date: It’s quite useful because it helps the user to introduce the date in an easy way. The user can select the date with a selector, it’s not required to write anything.
Date Time: The same than date type with the possibility to include time.
Lookup: Lookup is a property that uses a Google Spreadsheet as data source. You can define unlimited values for your property. More info here.
Contact:Use your Google Contacts as data source for your contacts properties.
How to create custom properties?
If you want to create your own custom properties to organize your folders, open Metadrive, and click on folder configuration
It will show a panel:
By clicking you will be able to set properties title and type:
For example, we are going to create a Choice property called Status. The choice values will be “Approved”, “Pending” and “Rejected”:
The new property will automatically appear in Metadrive: NOTE: the new property will automatically appear in Metadrive if we have no views created. If not, it will be hidden and could be selected by clicking on column menu.
We can easily modify created properties by clicking on folder configuration again. We are going to set the property name to “Current Status” and add
a new value “Under revision”:
We also can easily delete properties going to folder configuration and clicking on . After clicking there, Metadrive will show a confirm dialog, click on ‘Yes’ to end the process or ‘No’ to cancel it:
Once you confirm, it will automatically disappear from Metadrive: